The Information Center for
New Hampshire Gymnastics

Click HERE for Meet Director Responsibilities

Prep-Op Rules
 

For sectional meets:
     Levels 4 through 8 - 31.00

For state meets:
     Levels 4 through 7 - 33.00
     Level 8 - 32.50
     Levels 9 and 10 - 32.00
     Prep-Op - 32.00 or two meets

For regional meets:
     Levels 9 and 10 - 34.00

Event Specialists for Levels 9 and 10:

• Declaration date is one month prior to the state meet with written notifications to the SACC
• Score required:
     a.  8.70 twice at any meet to qualify to States
     b.  9.00 at the State meet to qualify to Regionals
• Entry fees are the same for all athlete

Fees and Awards

• At Sectionals and States we will award all ties
   
• Meet Fees
     Compulsory:  Sectionals - $35.00, States - $55
     Optional 7 & 8:  Sectionals - $40.00, States - $55.00
     Optional 9 & 10:  States - $45.00
     Prep-Op:  States - $45.00
   
• All meet fees and rosters should be submitted to the hosting organization two weeks prior to the meet.

NOTE: If a meet site moves to an outside facility – meet fee will go up

• Host Club for NH-USAG function meets will receive
  • Sectionals = $75/session
  • State = $100/session

• Regional Qualifiers will
  • be presented with gift at States
  • be outfitted with State Jacket (Level 8-10)
  • be outfitted with State leotard (Level 8)

• Regional coaching staff will be outfitted with the State coaching shirt.
   
• National Qualifiers will
  • be presented with a gift from the state at the following year’s State meet
  • be outfitted with a warm-up leotard for nationals

• Senior Recognition gifts will be presented at their State Meet

• General Membership will receive a yearly financial statement in July
   
• Meet results not generated by Pro Score and have to be hand-entered will incur a $1.00 per gymnast fee.
   
• Email Pro Score meet reults to HavenNHSC@aol.com

• Level 5 awards: The State Board determined that Meet Directors may have the option to give achievement awards or placement awards or both. You decide.

• Team Competition at States 2 teams = 2 places, 3 teams = 3 places, 5-8 teams = drop down 2 spots, 9 or more teams = ½ plus 2, for example:  11 teams would go out 8 places (1/2 of 11 is 5.5 +2 =7.5.  Round up to 8)
   
• Banners will be given out to the first place team and trophies thereafter

• Local Meet fee caps are: $36.00 for compulsory and Prep-Op (1 or 2 judge panel), $40.00 for optional
   
• Theme meet fee caps are: $50.00 for compulsory (2 judge panel), $55.00 for optional

1. Must exceed R & P for awards
2. Medal, trophies, or plaques must be used in place of ribbons.
3. Must include a participation memento (i.e. goodie bag, tee shirt, etc)
4. 2 judge panels are required
5. Teem fee of $25.00 may be charged but teams may opted not to enter into the competition

• Invitational Meets are meet that are held in an outside facility where the additional cost of gym rental and equipment rental are involved. Entry fee caps for Invitationals will not be established by the Regional Board

• Gate fees:
  
     Local Meets:  $3.00 for adults and $1.00 for children over 4 yrs.
     Sectional, State and theme meets:  $5.00 for adults and $3.00 for children over 4 yrs.

• May want to consider charging a family fee.
• Adequate seating must be available if charging admission.
• Admission charges should include a program.  If the admission fee dose not include the program the spectators should have a rotation sheet available to them at no cost.  At Sectional & States a rotation sheet will always provided  for the spectators.
   
• Equipment must meet Rules & Policies specification.

Meet Director Responsibilities

1. Send "Request for Sanction" from to USA Gymnastics Member Services with appropriate fee. Include late fee where indicated
2. Send a request for Judges to your state judging assignor

1. Once date is secure
   1. Send out Meet Information/ Invitation to clubs
   2. Include the following
      1. Date / Site
      2. Contact person w/ phone number
      3. Levels
      4. Awards
      5. Entry Fee / Admission Fee
      6. Equipment
      7. Format
      8. Schedule (tentative)
      9. Entry from
          
2. Accepting Entries
   1. Accept only entries with complete information and entry fee
   2. Avoid telephone entries
   3. DO NOT overload meet
       

   	Traditional	Warm up / Compete Or Capital Cup
   Compulsory Level 2-6	18 per squad	24 per squad
   Optional Level 7-10	14 per squad	16 per squad
   Compulsory / Optional Level 2-10	14 per squad	16 per squad
   Total # of athletes 4 events at a time	72 (comp) 56 (Opt)	96 (comp) 64 (opt)
   2 events at a time	36( comp) 28 (opt)	48 (comp) 32 (opt)

3. A minimum of 10 days prior to the meet
   1. Contact Meet Referee and confer on meet organization / event assignment
      1. Number of gymnasts
      2. Number of events that will run concurrently
   2. Send pre meet information to the officials by Monday prior to the meet
       
4. At the meet
   1. Open the gym early (heat on)
   2. Welcome visiting coaches / athletes / parents / officials
   3. Coaches must sign in before proceeding to competitive floor
   4. Conduct coaches meeting and review
      1. Warm-ups
      2. Touch procedure
      3. Scratches
      4. Confirm age groups
   5. Be prompt with rotation and warm up times. Stay on Schedule
   6. Have judges sign sanction form
       
5. After the Meet
   1. Send sanction report form and coaches sign in form to USA gymnastics Member Services within 24 hours
   2. Send copy of sanction report and coaches sign in form to the State Chair and Regional Chair
   3. Send $1.00 per athlete to Regional Chair
   4. E-mail Pro-Score file of meet to the State Chair (HavenNHSC@aol.com)
       
6. Officials
   Meet Directors should be familiar with contracts
   1. Meet Fee
      1. Hourly fee that can be broken into halves
      2. Minimum payment of 2 hours ( Officials who travel over 100 miles one way, the minimum payment will be 3 hours)
      3. Pay officials at the end of the competition unless prior arrangement indicated on the contract.
          
   2. Travel
      1. Officials deduct 30 miles from Round Trip (RT) mileage
         1. This DOES NOT apply to officials who carpool
         2. The Standard IRS rate will be paid to the driver (as of 1/01/09 the rate is $.55)
   3. Per Diem
      When meals are not provided
      1. No per diem for meets that are less then 3 hours (exception- officials with round trip mileage of 100 miles or more)
      2. $15- when site responsibilities are at least 3 hours but less then 8 hours
      3. $30- when site responsibilities are 8 hours or more
          
   4. Overnight Competitions
      1. All meals not provided by the meet director or club are compensated at a rate of $15.00 per meal to a maximum of $40.00 per day
          
   5. Break Time
      1. Minimum of 30 minutes after 3 ½ -4 hours of judging time
      2. Minimum of 45 minutes after 7 hours of judging time
          
   6. Hospitality Consideration
      1. Reserve Parking
      2. Comfortable room for judges meeting/ in between sessions
      3. Provide light refreshments upon arrival and during competition (coffee, tea, water, muffins, donuts, crackers, candy at the tables they love chocolate, hard candy, the happier you keep the officials the better the meet runs)

The meals should be nutritional and not concession type food (i.e. hot dogs, popcorn)

USA Gymnastics’ position on misconduct toward minors/athletes in general and the Infante case in particular

USA Gymnastics is a national membership organization with approximately 90,000 athlete members and 17,000 instructor and professional members. These individuals take part in gymnastics programs nationwide. The organization also selects teams that represent the United States in international competition, sanctions domestic gymnastics competitions and promotes participation in the sports of artistic gymnastics, rhythmic gymnastics, acrobatic gymnastics, and trampoline and tumbling. USA Gymnastics does not own nor operate any gymnastics clubs or conduct any local programs.

USA Gymnastics expects its professional members and clubs to provide a positive and healthy environment for youngsters who participate in our sport. USA Gymnastics provides an education program, has a strong code of ethics and requires completion of a safety-certification program for professional members. The organization has also added a requirement for background checks as a condition of professional membership and renews background checks every two years.

As part of its commitment to children and families participating in our sport, USA Gymnastics takes seriously any allegation of misconduct or inappropriate behavior. The organization’s bylaws include provisions for processing allegations and spell out the types of discipline, including termination of membership, which may be administered by the organization.

When USA Gymnastics terminates the membership of a coach or other professional member, that individual is permanently ineligible for membership in USA Gymnastics. This lifetime ban means the individual does not have any of the rights or privileges associated with membership in USA Gymnastics, including but not limited to participation in any event conducted or sanctioned by USA Gymnastics. In addition, USA Gymnastics makes such terminations public by posting a complete list of terminated members on USA Gymnastics’ Web site. The list of terminated members also is published in official publications at least once a year and when someone is added to the list.

Because USA Gymnastics is a membership organization and not a licensing organization, termination of membership, the public display of that termination and a lifetime ban on participation in sanctioned events is the most serious action available to us. USA Gymnastics' jurisdiction does not extend to the business affairs of gymnastics coaches or clubs. Moreover, USA Gymnastics recommends that in choosing a gymnastics program or club, parents follow the same steps they would when selecting any activity for their children: talk to the owners and coaches, take a tour of the facility, observe several sessions, watch the interaction between coaches and athletes, and talk to other families who have their children in that club.

Unlike the situation that often occurs in medical and educational settings, USA Gymnastics is typically not notified of inappropriate behavior in person and immediately after the fact, when quick investigation might uncover critical evidence or prevent recurrence of dangerous acts. Instead, the organization is more likely to learn of an offense well after (sometimes years after) an alleged event occurred. Therefore, while we have urged, and will continue to urge, victims to contact legal authorities directly, we have not made such notification on their behalf and without their consent.

The Infante matter
In the case of Stephen Infante, USA Gymnastics received a complaint in 1997 from adults who, years earlier, had been athlete members of our organization. That complaint was thoroughly investigated by USA Gymnastics, which hired a retired FBI agent to look into the charges. The investigation resulted in termination of Mr. Infante’s professional membership, public notice of that termination and a lifetime ban on participation in sanctioned competitions and events. Since at least April 1998, Mr Infante's name has been continuously included on the published list of members terminated by USA Gymnastics.

USA Gymnastics’ termination of Infante's membership has not prevented him and, regrettably, does not prevent him, from continuing to be involved in a gymnastics business. He remains on USA Gymnastics’ list of terminated professional members and will continue to be. But beyond that, restrictions on his activities are dependent on the outcome of legal proceedings such as those now underway in Massachusetts. USA Gymnastics has cooperated fully by sharing its investigative file with prosecutors and it will continue to do so.

There are more than 107,000 professional and athlete members of our organization who do not want their industry tainted by a few bad apples. When such rare cases occur, the entire sport falls victim, as well as those directly affected. We hurt for those victims, and for our sport, and we will, therefore, continue to take every punitive action available within our jurisdiction, and cooperate fully with police and prosecutors if and when cases rise to that level.

Links to referenced documents
USA Gymnastics Code of Ethics
http://www.usa-gymnastics.org/publications/technique/1996/9/ethics.html
USA Gymnastics Bylaws, Articles 9-10
http://www.usa-gymnastics.org/organization/2007/usag-bylaws.pdf
USA Gymnastics list of terminated members
http://www.usagymnastics.org/membership/memship-noticeto.html